TEMPLATE: Eliminate scope gaps - Free downloadable scope of works templates

Unlocking procurement potential: How construction firms can transform with ProcurePro

By ProcurePro, updated 09 Jun 2025
Share article

McKinsey’s latest research on large-scale transformation shows that procurement drives more performance uplift than many companies realise. When teams treat procurement as strategic — not just admin — they see real gains in delivery, cost, and risk. For construction firms, that should resonate. Procurement affects everything, from subcontractor relationships to project margin. If you aim to reduce risk and lift profitability, don’t treat procurement as the last place to look. Make it one of the first.

Ambition — why aiming high matters

Top-performing companies don’t just save. They push to save more than most think possible. McKinsey found they set procurement savings targets twice as high as their peers. It’s not about bravado. It’s about raising the bar so every decision is measured against it.

The same goes for construction. If your goal is to 'just get contracts out the door,' that’s exactly what happens. But if you aim higher — like reducing procurement time by 50% or closing scope gaps — you’ll see change across projects and the entire business.

That takes more than intent. You need systems that support new ambitions.

  • Live procurement schedules keep everyone aligned.
  • Structured scopes of works help eliminate revenue leakage before tenders go out.
  • Comparable pricing breakdowns let you shortlist subcontractors with confidence.
  • Automated contract workflows mean you don’t waste weeks chasing sign-off.
  • Real-time reporting ensures you can track performance across every package.

Procurement savings don’t just come from better quotes. They come from fewer mistakes, faster deals, and smarter decisions made earlier. Aim high, then set the right structures to get there.

Speed — move fast, save more

McKinsey found that when companies transform procurement quickly, they maintain higher performance over time. That translates to cost savings and smoother delivery.

Construction isn’t short on pressure. Procurement delays stack up. Trades wait, site teams stall, and programs slide. The longer it takes to let a package, the harder it is to claw back time or margin. Procurement efficiency cuts out the fluff. Faster procurement isn’t about working more. It’s about removing endless emails, spreadsheets, and signature-chasing.

How ProcurePro speeds things up

  • Procurement schedule: Live and always updated. No more waiting for Monday status checks
  • Tendering: Send and receive packages in one place. No attachments or missed emails
  • Compare and recommend: Line up subcontractor quotes side by side, then generate a decision in minutes
  • Contract creation: Draft and edit from project templates with zero copy-paste errors
  • eSignature: Sign contracts faster with built-in DocuSign

Teams using ProcurePro trim procurement timelines by 50% in under 90 days. That number isn’t an aspiration — it’s already happening. Speed doesn’t fix every problem, but it frees you to fix what matters.

Skills — build for the long term

McKinsey’s research shows that top-performing companies don’t just swap tools. They build capabilities that make transformation stick. The same applies to construction. You can’t scale better procurement if only one quantity surveyor knows how to do it. Everybody — from cadets to commercial managers — needs to pick up a package and progress it the right way.

Building procurement skills helps without hefty training or external consultants. It’s structured around how procurement actually happens on site and in the office. It’s built for commercial teams, not IT departments.

What makes it easy to adopt

  • Built-in workflows provide a step-by-step process from scope to contract
  • Company templates ensure consistent scopes and contract formats
  • Inline guidance and pre-filled fields reduce mistakes
  • Lessons learnt are shared with the entire team for future tenders
  • Unlimited users keep everyone working in one system
  • Real-time support answers in under 60 seconds

You don’t need to fiddle with software jargon. You just need to know construction procurement. The platform handles the rest.

Case study highlight

In early 2024, contractor McNab had to reduce procurement time without adding headcount. Their commercial team juggled multiple projects, with admin piling up. Tenders ran on Excel trackers and emails.

Ben Smith, construction manager, wanted faster decisions, fewer delays, and less back-and-forth. They adopted ProcurePro and cut procurement time by 50% within three months.

What changed

Every team member followed the same process. No more copy-pasting scopes, guessing who owned a package, or chasing signatures.

  • Procurement schedule: One live dashboard replaced scattered Excel files
  • Scope of works: Templates kept trade packages consistent
  • Tendering: Issued from the platform so responses were clean and organised
  • Comparisons and recommendations: Quotes aligned side by side
  • Contracts: Generated and signed in-platform
  • Approvals: Routed automatically, creating an instant audit trail

Ben put it simply:
“We didn’t need to change how we worked — we just needed better tools to support how we already wanted to work.”

They didn’t just gain speed. They gained control. Procurement happened faster and with fewer headaches.

Conclusion: leading the charge

Procurement once sat in the background. Now it’s central to commercial performance. When procurement workflows are slow, clunky, or disconnected, the knock-on effects are real. Packages go out late, trades show up unprepared, and contracts stall. Margin slips fast.

The builders who push forward aren’t firefighting — they’re preventing the fires. Enhancing construction efficiency partners with those builders. We don’t sell a new mindset. We offer tools that remove admin load and replace manual effort with structured, connected workflows.

What contractors are doing differently

We’ve seen how procurement improvements ripple across a business.

  • Standardising scopes with pre-approved inclusions and exclusions
  • Tracking live status with a single procurement schedule
  • Speeding up approvals with built-in workflows
  • Capturing lessons so feedback from one trade benefits the next
  • Scaling consistency so every new hire follows one best-practice method

We’ve seen it in Melbourne, Auckland, and the UK. Each business has its own twist, but the path to streamlined procurement is the same.

Call to action

If you’re still shuffling spreadsheets, emails, and manual contract processes, it’s time to see what a structured, connected system looks like. We’ll map your current process from scope to contract and show you how every step can be clearer, faster, and automated in ProcurePro.

Bring your commercial lead, contract admin, or operations manager. In one session, you’ll see how live procurement schedules, structured scopes, and automated contract approvals save time on every project. Schedule a demo and learn how you can improve your procurement today.

ProcurePro

ProcurePro

ProcurePro is revolutionising procurement for the construction industry! Consolidate 15+ fragmented procurement processes traditionally managed with Excel, Word and 1000s of emails, into a single paperless platform and enjoy 50% faster procurement.